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Administrative Assistant (On site) - RINA

Date Posted: Aug 05, 2024
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Job Detail

  • Location:
    Mumbai, Maharashtra, India
  • Company:
    RINA
  • Type:
    Contract
  • Shift:
    No
  • Career Level:
    No
  • Positions:
    No
  • Experience:
    No
  • Gender:
    No Preference
  • Degree:
    Diploma
  • Apply Before:
    Sep 05, 2024
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Job Description

Posting Date: 5 Aug 2024
City: Mumbai
Location: Mumbai, IN, 400 059
Contract Type: Fixed-Term
Division: Energy Engineering Solutions
Level of experience: Junior
RINA is currently recruiting for a Administrative Assistant to join its office in Mumbai within the Energy Engineering Solutions Division.
Mission
The Administrative Assistant plays a crucial role in supporting the business and ensuring effective communication within the organization. Additionally, this role involves holding responsibilities and managing mail distribution.
Key Accountabilities
1. Administrative Support:
  • Perform general clerical tasks, such as photocopying, filing, and data entry.
  • Assist with the coordination of meetings and events.
  • Assist the office with purchase requisition process.
  • Provide administrative support to various departments as needed.
2. Non-Productive Product Purchase Requisitions:
  • Manage and coordinate non-productive product purchase requisitions.
  • Handle incoming calls, emails, and inquiries, redirecting them appropriately.
3. Document Archiving:
  • Establish and maintain a systematic document archiving system.
  • Organize and categorize documents for easy retrieval.
  • Implement best practices for document retention and disposal.
  • Ensure document confidentiality and security.
4. Formalizing Offers to Customers:
  • Utilize templates to draft and customize formal offers.
  • Ensure accuracy and completeness of offer documentation before distribution.
5. Managing Customer Records:
  • Maintain up-to-date and accurate customer records.
  • Organize and categorize customer information systematically.
  • Collaborate with other departments to update customer records as needed.
Education
High School Diploma/GED
Qualifications
  • Excellent communication and interpersonal skills.
  • Proficient in using office equipment.
  • Strong organizational and multitasking abilities.
  • Familiarity with basic computer applications (e.g., email, word processing, spreadsheet software).
Competencies
  • CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
  • EARN TRUST - Take everyone's opinion into account and remain open to diversity
  • PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
  • MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
  • PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
  • BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
  • MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
  • ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
  • THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.

Skills Required

Job is expired

Company Overview

RINA
, India
0 Current Jobs Openings

Working in RINA Merging of different cultures, spirit of collaboration and professional growth: RINA is a global corporation that leads industries to success. We operate mainly in five fields: Marine, Energy, Certification, Transport & Infrastru... Read More

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